Asset Management Systems Functionality & Gap Analysis
Asset Management Systems Functionality & Gap Analysis
Asset Management System Desirables
Assets Section
- Renewal Program Generation
- Maintenance Scheduling
- Asset Depreciation
- Link to GIS
- Must be capable of handling all asset classes including; Roads, Drainage, Water, Sewerage & Buildings, Fleet, etc
- Browser based, and capable of generating a URL for every report
- Users should be able to build and save custom queries/reports
- Ability to link assets and facilities to a url
- Open data specification/schema/format
- Asset Register (ID, Name, Location, Manufacturers Details, Dimensions, Date of Purchase, Purchase From, Material Type)
- Financial Recording & Reporting
- Asset Classifications
- Links to GIS, Lease Register
- Customer request and work handling capabilities
- Work costing linked to assets (Estimates is Best)
- Failure mode classifications
- Operations management (Insurance, Procedures, Leases, Risk, Contractors, Performance, Service levels)
- Operations Monitoring (Asset utilisation, Energy usage, Action requests)
- Maintenance Planning (Scheduling, resourcing, budgeting)
- Maintenance History (Work done, failures, job costing/estimates, performance)
- Capital Works planning (Condition scoring, Replacement cost)
- Integration with GIS to allow leaks to be reported and associated with the asset at request creation. Closeout to confirm.
- Simple Adhoc Queries
Water & Wastewater
- Automatic generation of asset renewal programs from asset condition information.
- Ability to accurately determine the current number of sewerage connections.
- Inclusion of all water & wastewater asset components, including jump-ups, valves & hydrants
- Job request system.
- Performance based maintenance scheduling.
- System Documentation
Trade Services
- Customer Request system
- Job Creation
- Work Assigning
- Work Prioritising
- Work Escalation
- Job Card Generation
- Work activity reporting
- Relevant asset data capture
- Link to or integration with Asset register
Roads & Drainage
Environmental Services
- Playground Inspection Program
- Reporting on works completed and outstanding
- Automatic CRM creation from inspections
Community Services
Governance
- As few systems as possible
- Proper close out of jobs in CRM
Software Deficiencies
Authority
- Dependent on costly external IT support
AMMS
- Scheduling not developed to the level required by Trade Services
- No Simple Adhoc Queries
- Dependent on continued internal IT support
- No Rolling Schedule Option
- Ability to edit an item's schedule. (Currently have to delete & reinstate)
- Ability to list equipment not belonging to a program
- Test Cycle and Date Due not displayed on Scheduled Activity Sheets
- No date on Scheduled Activity Sheets
CRM
- Dependent on costly external IT support
myData
- Existing disjointed table structure makes some sorts of queries virtually impossible
- No bulk handling
- No Rolling Schedule Option
- Work handling module not easy to use.
- Dependent on external IT support
myPredictor
- Dependent on external IT support
WHIP
- Not documented
- No Simple Adhoc Queries
- Dependent on continued internal IT support
Wiki
Software Functionality
Authority
AMMS
CRM
myData
myPredictor
WHIP
Wiki
Options
IF gaps are identified there are a number of options that need to be investigated to fill the gaps.
- IT to further develop WHIP & AMMS
- Assetic to further develop myData & myPredictor
- Civica to further develop Authority & CRM / AIM ????
If wasteful overlaps are identified, one or more of the systems could be phased out.
page revision: 20, last edited: 21 Dec 2010 01:53